Website Manager

North Manatee Soccer Club

North Manatee Soccer Club

Content

North Manatee Soccer Club

Bylaws

1.0 Introduction ............................................................................................................................. 2

1.1 Membership in Organization ................................................................................................. 2

     1.1.1 Members ........................................................................................................................... 2

     1. 1.2 Member Voting Rights ...................................................................................................... 2

     1.1.3 Members in Good Standing .............................................................................................. 2

     1. 1.4 Withdrawal of Membership ............................................................................... : ............ 2

1.2 Governing Body ...................................................................................................................... 3

     1.2. 1 Board of Directors ............................................................................................................ 3

     1.2.2 Board of Director Responsibilities .................................................................................... 3  

1.3 Organization Leadership ....................................................................................................... 6

     1.3.1 Leadership Positions ........................................................................................................ 6

     1.3.2 Standing Committees ....................................................................................................... 8

     1.3.3 Other Volunteers ............................................................................................................. 10

     1.3.4 Employees & Independent Contractors .......................................................................... 10

1.4 Personnel Practices ............................................................................................................. 10

     1.4. 1 Conflicts of Interest ........................................................................................................ 10

     1.4.2 Elections of BOD ............................................................................................................ 10

     1.4.3 Vacancies ....................................................................................................................... 11

     1.4.4 Attendance ...................................................................................................................... 11

     1.4.5 Removal from Office ....................................................................................................... 11

     1.4.6 Resignations ................................................................................................................... 11

1.5 Meetings ................................................................................................................................. 11

     1.5. 1 Meetings of the Organization .......................................................................................... 11

     1.5.2 Meeting Procedures ........................................................................................................ 11

     1.5.3 Voting .............................................................................................................................. 11

     1.5.4 Quorum ........................................................................................................................... 12

     1.5.5 Majorities ......................................................................................................................... 12

     1.6 Fiscal Responsibility ....................................................................................................... 12

     1.6.1 Fiscal year. ...................................................................................................................... 12

     1.6.2 Annual Budget ................................................................................................................. 12

     1.6.3 Collection of Fees and Payment of Expenses ................................................................ 12

     1.6.4 Banking Transactions ...................................................................................................... 13

     1.6.5 Financial Reports ............................................................................................................ 13

     1.6.6 Internal and Independent Reviews or Audits .................................................................. 13

     1.6.7 Fundraising ...................................................................................................................... 14

     1.6.8 Financial Scholarships .................................................................................................... 14

1.7 Bylaws Amendment .............................................................................................................. 14

     1.7.1 Procedure to Amend the Bylaws .................................................................................... 14

1.8 Legal Issues ........................................................................................................................... 15

     1.8.1 Legal Representation ...................................................................................................... 15

     1.8.2 Indemnification. ................................................................................................................ 15

1.9 Affiliation ................................................................................................................................ 15

     1.9.1 State and National Affiliation ........................................................................................... 15

Page 1 of 15

 

 

Approved at the __________________________________


North Manatee Soccer Club

Bylaws

1.0 Introduction

The North Manatee Soccer Club ("NMSC") in keeping with its purpose, mission, and objectives to
promote the development and welfare of the youth and adults involved in youth soccer,
establishes the following Bylaws in support of its Articles of Incorporation.

1.1 Membership in Organization

1.1.1 Members

1. The parents or guardians (limited to two persons per household) of each player enrolled in
NMSC shall be "Members" of NMSC. A player enrolled in NMSC is defined as a youth player who
has completed a NMSC registration form, submitted proof of age, paid all necessary NMSC dues
and fees, and agreed to abide by the Rules and Regulations and Code of Ethics of NMSC. A
player who has been granted a refund, regardless of having met all other requirements, will not be
considered a Member of NMSC.

2. An elected Board of Director ("Director") automatically gains membership, regardless
of whether the Director has a child enrolled in NMSC. Having a child enrolled in NMSC and being
a Director does not create dual membership.

1. 1.2 Member Voting Rights

Member voting rights shall be limited to voting at the Annual General Meeting (AGM) for NMSC
Executive Board of Director (EBOD) elections and for changes to the NMSC Bylaws and NMSC
Rules and Regulations. Each Member shall be entitled to one (1) vote maximum, and each
household shall be entitled to two (2) votes maximum, regardless of the number of children
participating in NMSC. Only Members in good standing are eligible to vote and may cast one (1)
vote per EBOD position and one (1) vote on NMSC Bylaws and NMSC Rules and Regulations.

1.1.3 Members in Good Standing

Members are considered to be in good standing, if all of the following requirements are met:

1. All necessary player forms are complete and submitted, including providing a copy of the
player's birth certificate or otherwise acceptable proof of age, and a signed agreement to abide by
the Rules and Regulations and Code of Ethics of NMSC.

2. The Member has paid in full, or made formal arrangements to participate in a payment plan, all
necessary dues or fees to NMSC for all of their enrolled children.

3. The player must be registered with the Florida Youth Soccer Association (FYSA) affiliated
through NMSC.

4. The Member or their child does not have any outstanding disciplinary action against them, or
any past disciplinary action against them that prohibits them from participating in NMSC.

1. 1.4 Withdrawal of Membership

The withdrawal of all players in a family from NMSC constitutes automatic resignation of

Page 2 of 15

 

 

Approved at the _______________________________


North Manatee Soccer Club

Bylaws

Membership. The resignation of a Director from NMSC who does not have a child player in NMSC
constitutes automatic resignation of membership.

1.2 Governing Body

1.2. 1 Board of Directors

The Board of Directors (BOD) shall be the governing body of NMSC and enforce all rules for
NMSC. All BOD members ("Directors") shall be volunteers and shall not receive compensation for their services, unless otherwise expressly approved by the BOD pursuant to section 1.3.4.
All Directors who are also general Members must be in good standing with the organization
pursuant to 1.1.3. The BOD shall consist of no fewer than a total of Five (5) members at any given time.

The process for becoming a Director is as follows: 1) Nominee notifies NMSC Secretary of their
intention to join BOD; 2) Nominee completes a volunteer application (unless already
registered as a volunteer or coach); 3) Following application completion and submittal, nominee's BOD application is submitted to the BOD at
the next meeting; 4) Directors vote to approve or deny application, consistent with other BOD
voting requirements below; 5) Consistent with Section 1.5.3 below, newly approved Directors are
not eligible to vote until attending their third meeting.

1.2.2 Board of Director Responsibilities

Directors make a serious commitment to participating actively in NMSC committee and other
work. They volunteer for and willingly accept assignments and complete assignments thoroughly
and on time. They stay informed about NMSC matters; prepare themselves for meetings, and
review and comment on minutes and reports. Directors actively participate in organizational
planning efforts and build collegial working relationships with peers, which contributes to the
organizational mission and goals.

The responsibilities of the BOD shall include, but not be limited to:

1. Determine and define NMSC's mission and purpose.

2. Ensure effective organizational planning.

3. Ensure adequate resources and manage resources effectively.

4. Determine and monitor NMSC's programs and services.

5. Enhance NMSC's public image.

6. Implement the Rules and Regulations of NMSC and any proposed changes thereto.

7. Govern the organization through the Bylaws and the Rules and Regulations of NMSC and the
Codes of Ethics in respect to all NMSC players, coaches, volunteers, Members, Directors, and
employees.

8. Handle all disciplinary proceedings, as brought forth by the Ethics and Discipline Committee.

Page 3 of 15

 

 

Approved at the _______________________________

 

North Manatee Soccer Club

Bylaws

The BOD shall have the vested responsibility, right and authority to:

1. Reprimand, suspend, bar completely, or otherwise discipline any player, coach, team manager or assistant, and any/or any team for violations of the NMSC Articles of Incorporation, Bylaws, Rules and Regulations, and Code of Ethics until such time as the full BOD acts to uphold, modify, or rescind the disciplinary measures.

2. Budget for and administer the funds of NMSC.

3. Adopt temporary Rules and Regulations for situations not provided for by the Constitution, Bylaws, or existing Rules and Regulations, or deemed necessary and desirable in order to serve the best interests and objectives of NMSC.

 

1. President: Shall preside at all BOD meetings. The President may only vote at
BOD meetings in the event of a tie. The President shall appoint standing committees
and their Chairpersons; shall encourage the BOD's role in strategic planning; shall guide and
mediate BOD actions with respect to organizational priorities and governance concerns; shall
monitor financial planning and financial report; submit an annual report, in writing, to the
Members of NMSC at the AGM; shall see that all reports and certificates that may be required by
law are properly filed and kept; shall be one of the officers that may sign checks or drafts; and
shall have such powers as may reasonably be construed as belonging to the Chief Executive of
the organization.

The immediate Past President shall remain as an "ex-officio" member of the BOD for one year
after their term, unless such person has resigned, been removed from office

2. Vice President: Shall in the absence of the President, or in the event of his/her
inability to act, perform all duties of the President, and when so acting, assume all the powers of,
and be subject to all the restrictions of the President; and shall perform such other duties as from
time to time may be assigned to him by the President or by the BOD. In the event the President
resigns, dies or is removed from office, the Vice-President shall assume the Office
of President and resign as Vice-President.

The Vice President is responsible for all support functions of NMSC and requires
collaborative efforts with those in support roles including the Webmaster, Concession Manager,
Equipment Coordinator, Fundraising Coordinator, Public Relations/Special Events Coordinator,
Parks and Recreation Department Liaison, etc.

The Vice President shall serve as a co-Chairman of the Ethics and Disciplinary Committee

3. Registrar Shall in the absence of the President and the Vice
President, or in the event of their inability to act, perform all duties of the President,
and when so acting, assume all the powers of, and be subject to all the restrictions of the
President; and shall perform such other duties as from time to time may be assigned to him by
the President or by the BOD. In the event the President and the Vice President resign die or are removed from office, the Registrar shall assume the Office of President and resign as Registrar.

4. The Director of Coaching is in charge of overseeing the Competitive Program . This includes, but is not limited to; seeing that all players and teams are properly registered with the Club and the appropriate age group and league, working with the seeing to it that issues are resolved, working with coaches, parents on disciplinary actions that may pertain to players, coaches or parents.

 

Page 4 of 15

 

 

Approved at the _______________________________


North Manatee Soccer Club

Bylaws

5. Treasurer: Shall maintain an accurate record and receipt of all monies to be deposited in the
name of NMSC; shall assure that all accounts are paid by check; shall obtain specific approval of
the EBOD for any non-budgeted expenditure in excess of $1,000; shall produce all financial
records when required by the EBOD to be properly balanced and to reflect the current financial
status of NMSC; shall submit, in writing, at each scheduled BOD meeting, a financial report
summary statement; and shall be responsible for preparing any and all documentation in support
of the Articles of Incorporation and the tax exempt status of NMSC. The Treasurer shall serve as a co-Chairman of the Ethics and Disciplinary Committee

The Treasurer shall be the Chairman of the Budget and Finance Committee.

6. Registrar: Shall be responsible for ensuring that all competitive players are properly registered and that all fees, forms and registrations are timely submitted to the league in which the club plays; and shall work closely with the Vice President to ensure Competitive Program goals and objectives are met.

7. Secretary: Shall record the minutes of all BOD meetings, attend to all correspondences, maintain records for NMSC, maintain committee reports, perform other work as assigned, notify each Member and Director of all meetings, and distribute minutes and meeting agendas to Members and Directors. Additional duties may include assistance and formatting of any newsletters and mailings as needed.

8. Member at Large: Shall be the parent/guardian representative on the BOD. This person
must be a Member of NMSC as defined by Section 1.1.1. The Member-at-Large is responsible for
ensuring that parent/guardian input is sought and delivered to the BOD that may influence
decisions. The Member-at-Large may be assigned additional responsibilities by the President as
needed.

9. "Ex-Officio" Members: "Ex-Officio" Members serve the BOD in an advisory capacity and
do not have voting rights in BOD meetings. The immediate past President shall be "Ex-Officio" members of the BOD for one year.

An organizational chart of the EBOD is shown below:  

 

President

Vice President

Secretary

Treasurer

Registrar

Director of Coach

Member at Large

 

 

 

 

 


1.3 Organization Leadership

1.3. 1 Volunteer Leadership Positions available by Appointment from BOD

1. Field Assignor: The Field Assignor shall be responsible for the scheduling of all regular
practices and games as deemed necessary by the scheduling leagues and the BOD. He/She will
notify and collaborate with the Referee Coordinator of all game changes in a timely manner in
accordance with affiliate organization requirements. This position will act as liaison with the chosen soccer Leagues involving NMSC teams.

Page 5 of 15

 

Approved at the _______________________________

 

North Manatee Soccer Club

Bylaws

2. Coaches Committee Chairperson: The Coaches Committee Chairperson shall be
responsible for presiding over the monthly Coaches Committee meeting, as well as supporting
the recruitment, screening, selection and monitoring of all coaches (Recreational and
Competitive) to maintain the highest possible standards of conduct. The Coaches Committee
Chairperson shall be responsible for coordinating coach clinics and training in collaboration with
the DOC. The Coaches Committee Chairperson will keep coaches informed on all activities and
policies of NMSC.

3. Referee Coordinator: The Referee Coordinator shall be responsible for recruiting and

training all referees and assistant referees and conducting periodic training sessions as required.

4. Equipment Coordinator: The Equipment Coordinator shall be responsible for purchasing and
distributing team equipment, Recreational Program trophies and field equipment. Responsibilities
also include ensuring nets, goals, flags, and fields are maintained and in good working order in
concert with county officials; that distributed equipment is accounted for and collected at the
conclusion of the season; that equipment budgetary needs are identified to the BOD during
budget forecasting and annual budget preparation; and contracting for the maintenance of
equipment and other necessary items of NMSC.

5. Fundraising Coordinator: The Fundraising Coordinator shall be responsible for the
organization and coordination of all NMSC fundraising activities. The Fundraising Coordinator
will be held accountable for all funds associated with all fundraising activities and provide a
fundraising report at the conclusion of each event and the end of each season.

6. Public Relations! Special Events Coordinator: The Public Relations/ Special Events
Coordinator is responsible for organization and coordination of special activities (i.e. player
events, volunteer appreciation events, etc.), distribution and publication of material and
information related to promotional events, registrations, elections, and other business of NMSC.

7. Parks and Recreation Commission Liaison: The Parks and Recreation Commission Liaison
will attend the Manatee County Parks and Recreation Commission ("Parks and Rec") monthly
meetings and serve as the primary communication conduit with Parks and Rec on NMSC matters.
The Parks and Recreation Commission Liaison will provide a report to the monthly NMSC
membership meeting.

9. Webmaster: The Webmaster will maintain and coordinate the activities of the NMSC website.
The Webmaster will also provide NMSC with recommendations and guidance on information
technology issues (hardware and software). The Webmaster will form a committee of three
additional members as approved by the BOD. They will be trained to assume Webmaster duties
in his or her absence. They must have complete access to the codes necessary to facilitate a
change in information presented on the website at times when this may be necessary or required.

10. Sponsorship Coordinator: The Sponsorship Coordinator will be the Chairman of the
Sponsorship Committee and will be the primary point of contact for all team and club sponsorship
inquiries. The Sponsorship Coordinator will ensure an accurate accounting of all sponsorship
activities is provided to the Treasurer.

Page 6 of 15

 

 

 

 

Approved at the _______________________________


North Manatee Soccer Club

Bylaws

1.3.2 Standing Committees

The following committees shall be established at the first regularly scheduled meeting following
the AGM. Unless specified otherwise, members of a standing committee may either submit their
name and be elected to the committee with a majority vote of the remaining Directors, or be
assigned to a committee by the President in the absence of volunteers. Vacancies on such
committees shall be filled by appointment or election, as the case may be, within thirty (30) days
of the vacancy. Committee members are comprised of Executive Directors, Directors, and/ or
Members who must be in good standing with NMSC.

1. Bylaws and Rules and Regulations Committee: The Bylaws and Rules and Regulations
Committee shall be comprised of at least three (3) Directors. The Bylaws and Rules and
Regulations Committee shall be responsible for reviewing NMSC Bylaws, Rules and Regulations,
and Code of Ethics and propose changes, as required, to the BOD. The Committee shall also be
responsible for monitoring AYSO and affiliated organization rules and changes to ensure
compliance.

The Bylaws and Rules and Regulations Committee will record and maintain recommended
Bylaws and Rules and Regulations changes throughout the year and meet periodically to develop
revision language as needed. The Committee will provide any recommended changes/revisions
to the BOD at the February monthly membership meeting in order to meet timelines for voting at
the AGM.

All changes to the Bylaws and Rules and Regulations should be reviewed by the BOD in order to ensure that they do not violate any laws or jeopardize NMSC's 501 (C)3 status.

2. Coaches Committee: The Coaches Committee will hold monthly (at a minimum) meetings
that are open to all Competitive and Recreational coaches to discuss the latest issues regarding
their players, teams, divisions, leagues, Regions, and AYSO. This Committee will be a primary
communications medium for NMSC Competitive team coaches.

3. Uniform Committee: The Uniform Committee will investigate uniform suppliers and
manufacturers and make recommendations to the BOD regarding uniform specifications and
preferred vendors at the December (Competitive) and May (Recreational) BOD meeting each

Page 7 of 15

 

 

 

 

Approved at the _______________________________


North Manatee Soccer Club

Bylaws

year. The Committee will also coordinate the budgeting, ordering, delivery and distribution of
uniforms and coordinate all vendor communications.

4. College Program Committee: The College Program Committee works to bring college and
scholarship opportunities to the senior team players of NMSC. This may include, but is not limited
to; researching and providing information to players on the various college soccer programs and
scholarships available throughout the country, providing opportunities for college coaches to
observe potential players for their programs, facilitate groups of players to travel to various
college scouting events, utilize sponsors to support events (such as the Nike Friendlies) at NMSC
facilities that attract major college programs and coaches, and to work closely with area high
schools to address the college needs of our players.

5. Ethics and Discipline Committee: The Ethics and Discipline Committee shall be comprised
of Co-Chairmen and at least two (2) other Directors. The Ethics and Discipline Committee shall
hear grievances and complaints as deemed necessary. The Vice President of Competitive
Program and the Vice President of the Recreational Program shall serve as co-Chairmen of the
Ethics and Disciplinary Committee.

6. Elections Committee: The Elections Committee shall be comprised of the Secretary as
Chairman, and at least two (2) other Directors. The Elections Committee shall be responsible for
the administration and coordination of all efforts related to the annual elections, including the
nomination and voting process and the tabulation of ballots.

7. Sponsorship Committee: The Sponsorship Committee will develop the sponsorship program
(i.e., sponsorship levels and benefits), disseminate all correspondence, and serve as the NMSC
sponsorship contact for both team and club level sponsorships. Additionally, the Sponsorship
Committee will develop and pursue an annual projected sponsorship goal and maintain accurate
records of all sponsors. The Sponsorship Committee will work closely with the Uniform
Committee to ensure sponsor information is linked to team uniforms.

10. Capital Projects Committee: The Capital Projects Committee will evaluate suggested
capital projects and make recommendations to the BOD, develop financial impact statements,
oversee all capital projects from inception through final inspection, and coordinate with

regulatory, permitting and county agencies, and vendors as needed. The Equipment Coordinators
shall be the Chairmen of the Capital Projects Committee.

12. Other Committees: The BOD may form temporary and standing committees as needed to
further develop and manage the organization.

Page 8 of 15

 

 

Approved at the _______________________________


North Manatee Soccer Club

Bylaws

1.3.3 Other Volunteers

The BOD may from time to time invite individuals other than those elected to the BOD to serve
the organization on a volunteer basis, without being elected. The BOD reserves the right to
withdraw the invitation, if the volunteer does not promote or uphold the goals, rules and regulation
and/or Code of Ethics of NMSC.

1.3.4 Employees & Independent Contractors

The BOD shall be authorized to employ such employees and independent contractors as it
deems necessary to carry out the business and functions of the organization. The term of
employment for all employees shall be at the discretion of the BOD. Employees and contractors
are subject to approval by the BOD. All employment with NMSC shall be "at will" employment.

1.4 Personnel Practices

1.4. 1 Conflicts of Interest

1. A Director may not vote on any item that may be considered a conflict of interest. This
specifically includes any item or issue that will directly affect the Director, the Director's family,
team, or affiliated business or association.

2. Directors are required to fully disclose all affiliations that may cause a conflict of interest and,
absent the approval of the majority of remaining Directors, to abstain from voting on items that
may result in a conflict of interest. Refusal or failure to disclose such affiliations and/or refusal or
failure to abstain from voting on a matter judged as a conflict of interest, may be cause for
dismissal from the BOD, consistent with the other requirements of the Bylaws.

1.4.2 Elections of BOD

The Annual BOD elections shall be conducted in accordance with the following:

1. Any person who desires to run for a Director position must declare their candidacy
by the close of the May BOD meeting.

2. Candidates for Director positions must be at least 18 years or age.

3. Candidates for Director positions must have served as members in good standing of the NMSC
for at least a nine (9) month period immediately preceding their candidacy.

4. A candidate may only run for one Director position per election.

5. Persons elected to a Director position are prohibited from holding more than one
Director position at the same time. Directors may run for another BOD
position at election time.

6. Votes for candidates must be cast in person at the NMSC AGM.

7. In order to be elected, a candidate must receive a simple majority vote of the members in

Page 9 of 15

 

 

Approved at the _______________________________


North Manatee Soccer Club

Bylaws

attendance.

1.4.3 Vacancies

Vacancies on the BOD shall be filled by a majority vote of the remaining  Directors to
serve the unexpired term, consistent with the previous stipulations of the Bylaws. Candidates may
be nominated by a Director or submit their own name for nomination.

 

1.4.4 Attendance

Attendance at every meeting is expected by the BOD. Each Director must attend a minimum of
75% of the monthly BOD meetings in order to be considered in good standing and maintain
voting rights.

Directors members are expected to attend every meeting of the BOD. Each Director must attend a minimum of 75% of the monthly BOD meetings. Any Director not attending two (2) consecutive meetings of the BOD may have his or her office declared vacant unless such absence has been excused by the President. A majority vote of the remaining Directors excluding the Director involved shall be required to take action.

Any vacancy shall then be filled according to section 1.4.3.

1.4.5 Removal from Office

1. Board Vote of No Confidence: If any Director willfully neglects their duties to the detriment
of NMSC, they may be required to resign following a vote of no confidence petitioned by the
BOD. A least five (5) Directors must petition for the vote of no confidence. The petition must be
in writing, signed by each of the petitioning Directors and submitted to the BOD. The BOD must
meet and act on the petition within fourteen (14) days of its receipt. A majority of all
voting eligible Directors in attendance, excluding the accused, is required to take action.

2. Removal for Conflict of Interest or Code of Ethics Violations: Any Director may be
required to resign for refusal or failure to disclose affiliations that cause a conflict of interest, or
for refusal or failure to abstain from a vote that may result in a conflict of interest. A majority
vote of all voting-eligible Directors in attendance is required to take action.

3. Removal for Non-Attendance: Any Director who does not attend a regular monthly meeting
for six consecutive months will be removed from the BOD.

1.4.6 Resignations

Any Director may resign at any time provided that they submit their resignation in writing to the
President or another Director. Upon resignation of a Director, all property items of
NMSC in the possession of the resigning Director shall be returned either to the President or Vice
President.

Page 10 of 15

 

 

Approved at the _______________________________


North Manatee Soccer Club

Bylaws

1.5 Meetings

1.5.1 Meetings of the Organization

The BOD shall hold monthly meetings unless otherwise prescribed. Special Meetings and
Emergency Meetings are acceptable. A minimum of five (5) days notice shall be required of all
Regular and Special Meetings.

1. Regular Meetings - Regular Meetings of the Board of Directors will be held on the second
Tuesday of the month, unless specified otherwise, with a minimum number of ten (10) meetings per fiscal year.

2. Special Meetings - Special Meetings of the BOD may be called at any time by the President.
The Secretary may call a Special Meeting upon the written request (including electronic mail) of a
majority of Directors. Special Meetings shall be held to address matters that may arise between
regularly scheduled meetings, or that must be handled prior to the next regularly scheduled
meeting. Only business for which the special meeting is being called may be addressed at the
meeting.

3. Emergency Meetings of the BOD - Emergency Meetings of the BOD may be called,
subject to the provisions of applicable statutes and these Bylaws, by any Director. The
President and any four (4) Directors shall constitute an Emergency Committee. This
committee will convene on matters demanding immediate attention when it is impractical or
impossible to call an BOD meeting. The Emergency Committee shall have the authority to act
on the matters for which the meeting was convened. The Emergency Committee shall report their
actions to the BOD in writing or by electronic mail within two (2) days of the Emergency
Meeting. Within seven (7) days, the BOD shall convene and review the decision and retain the
right to veto any emergency action by a majority vote. The BOD shall publish any decision
as it relates to the matter of the Emergency Meeting to the BOD as soon as practical.

Emergency Meetings may be conducted via electronic means including, but not limited to, email, Skype
and conference call by way of example. Any electronic means used in this manner must be provided as
a written and dated document.

1.5.2 Meeting Procedures

1. Parliamentary Procedures - Parliamentary procedures (Robert's Rules of Order) shall govern
the BOD meetings. All BOD meetings shall be open to all NMSC Members. Members may make
a request to a Director to raise a question or concern during the "New Business" portion of the
meeting.

2. Minutes - The Secretary shall keep a record of the BOD meeting proceedings. These minutes,
exclusive of Executive Sessions, shall be accessible to the members of NMSC.

3. Executive Session - The BOD may go into Executive Session at any Regular or Special
Meeting with a majority vote of the Executive Directors present and voting. Only Executive
Directors may attend an Executive Session. An Executive Session and its respective minutes will
be closed to the public.

1.5.3 Voting

The voting rights of the NMSC Directors shall include voting on all matters necessary to enforce
the rules of the organization. Board Members shall be allowed to vote in the annual Board of
Director elections and Bylaws and Rules and Regulations as well.

Page 11 of 15

 

Approved at the _______________________________


North Manatee Soccer Club

Bylaws

1. Each Director shall have one vote.

2. The President shall only have a vote in BOD meetings in the event of a tie.

3. Proxy votes will not be accepted.

4. Voting will not take place on any matter unless a quorum is reached

1.5.4 Quorum

A simple majority of the total number of Board of Directors eligible to vote shall constitute a
quorum.

1.5.5 Majorities

Provided a quorum has been reached, and unless otherwise specified, a simple majority vote of
the BOD present and voting is necessary

1.6 Fiscal Responsibility

1.6. 1 Fiscal Year

The fiscal year for NMSC shall run from August 1st through July 31.

1.6.2 Annual Budget

The Treasurer and finance Committee shall submit a proposed budget for the upcoming fiscal year
for the BOD's approval by the close of the May BOD meeting. The BOD will vote to
approve the proposed budget with any amendments at the June BOD meeting. The final
budget must be approved by the close of the June BOD meeting.

1.6.3 Collection of Fees and Payment of Expenses

1. NMSC will adopt and collect player fees for recreational and competitive soccer and other
programs offered by NMSC, in accordance with the annual NMSC budget as approved by the
BOD.

2. It is the goal of NMSC to set player fees to self-sustain each program's operating budgets. It is
assumed all budgeted expenses are approved "de facto" and do not require further BOD approval

 

Page 12 of 15

 

Approved at the _______________________________


North Manatee Soccer Club

Bylaws

as they occur or as they are expended. All items known not to be budgeted in an amount greater
than $300 in anyone sum must be approved at a BOD meeting prior to incurring or expending.
Any Director or related party expending any amount prior to BOD approval faces the risk of
non-reimbursement if not subsequently approved.

3. All player fees are non-refundable and must be paid prior to the beginning of the seasonal year
or paid pursuant to a payment schedule approved by the BOD. Refunds will be given at the
discretion of the BOD under exceptional circumstances.

4. All Members are expected to contribute a set number of volunteer hours per year to assist in
the operation of NMSC. The required number of volunteer hours is set by the BOD. The BOD
may establish a fee paid in lieu of volunteer hours, with provisions to ensure collection.

5. All bank checks, drafts, money orders and other financial instruments submitted for payment to
the organization shall be payable to the "North Manatee Soccer Club", or "NMSC." All cash
transactions will be issued a receipt.

6. The Treasurer shall be given the authority, through the BOD and with its direction, to
enforce the provisions of this section and to collect all monies due NMSC.

1.6.4 Banking Transactions

The following procedures shall be required for NMSC banking transactions:

1. At least three (3) Directors' Signatures shall be on file with the bank holding the NMSC
checking account. The first signature shall always be that of the current Treasurer. The second
shall be that of the President. The third Signature shall be by appointment of the BOD.

2. An individual may not be a Signer on a check that is made payable to himself or herself.

3. All individual transactions greater than $1,000 require two (2) signatures.

4. Debit cards may be issued to the President and Treasurer only to facilitate online transactions
and simplify reimbursement for the benefit of NMSC.

1.6.5 Financial Reports

1. The Treasurer shall submit a financial report at each BOD meeting. The financial report shall
include:

a. The current bank balance on hand with a description of any major income or expenses
pending.

b.   The current budget with a comparison to actual incomes and expenses.

c.A report on Coaches fund balances as of the date prior to the meeting, with activity
that occurred since the last BOD meeting.

2. A check register and the most current bank statement shall be available for inspection by any
Director upon request, allowing for a reasonable time for response by the Treasurer.

1.6.6 Internal and Independent Reviews or Audits

1. An internal review of the financial records of NMSC must be completed in every even
numbered calendar year and shall be performed after the end of the fiscal year by the Budget and

Page 13 of 15

 

Approved at the _______________________________


North Manatee Soccer Club

Bylaws

Finance Committee. An internal review may also be conducted at any time by a majority vote of
the BOD.

2. Budget and Finance Committee members cannot be signatories on NMSC financial accounts
for the purpose of conducting an internal review.

3. The internal review will include, but not be limited to, a review of the checking account,
expenses paid, income received, adherence to the budget, adherence to Bylaws (financial and
nonfinancial aspects), financial reports, and minutes of meetings.

4. The BOD shall budget for and cause an audit or review of the organizations financial
information to be completed by a CPA firm or individual qualified to perform such audits or
reviews by May 31 of every third (3rd) operating year. An audit or review shall be written and
issued to the BOD in accordance with Generally Accepted Accounting Principles (GAAP). The
report shall be read at the next regularly scheduled BOD meeting.

1.6.7 Fundraising

Any and all fundraising taking place on the home fields of NMSC that benefits the Club or an
individual team must be approved by the BOD. Fundraising items held at facilities and locations
NMSC utilizes shall be limited to items that do not directly compete with concession stand
provisions. Twenty percent (20) of all net profits earned from a fund raiser subject to this section
will be returned to NMSC.

1.6.8 Financial Scholarships

Scholarships for financial reasons are available upon Budget and Finance Committee
recommendation and BOD approval. The parents/ guardians of the player granted a scholarship
must serve the club as a volunteer for an additional, minimum number of hours to be determined
by the BOD. Financial scholarships will be granted on an as-needed basis as determined by the
BOD. A maximum of two (2) scholarships per family or household per season will be allowed.

1.7 Bylaws Amendment

1.7. 1 Procedure to Amend the Bylaws

Amendments to the Articles of Incorporation, Bylaws, and/ or Rules and Regulations of NMSC
will be made at the Annual General Meeting (AGM) of the membership, unless otherwise
specified in the Bylaws. An amendment shall be deemed adopted by an affirmative vote of the majority of the voting membership in attendance as defined in the Bylaws. Proposals to amend the
Articles of Incorporation, Bylaws, and/ or Rules and Regulations shall be submitted to the BOD
forty-five (45) days in advance of the AGM.

When the President and/or BOD determine that an emergency situation exists, the President
may entertain motions to amend the Articles of Incorporation, Bylaws, and/ or Rules and
Regulation of NMSC. After ten (10) calendar days, these motions may be voted upon by the BOD.

 

Page 14 of 15

 

 

Approved at the _______________________________


North Manatee Soccer Club

Bylaws

1.8 Legal Issues

1.8. 1 Legal Representation

The BOD may engage a legal entity approved by a majority vote of the BOD to represent the
interests of the organization on legal matters.

1.8.2 Indemnification

Directors may not be held individually liable for actions undertaken within the scope of NMSC
business. All real and personal property assets of past and present NMSC Directors shall be
considered exempt from any civil action which might be brought forth against NMSC so long as
the Directors acted in good faith.

1.9 Affiliation

1.9. 1 State and National Affiliation

NMSC shall be a member of US Club Soccer for Academy/ Competitive teams or other appropriate soccer affiliations or associations. NMSC shall continue to be a member of US Club Soccer unless, by a majority vote of its members, a decision is made to withdraw

Page 15 of 15

Contact

North Manatee Soccer Club
 
Parrish, Florida 34219

Email: [email protected]

Copyright © 2020 Mutiny Soccer  |  Privacy Statement |  Terms Of Use |  License Agreement |  Children's Privacy Policy  Log In